Job Details

The Practice Administrator will play a crucial role in supporting the seamless operation of a professional services firm. This is a varied and hands-on role at the centre of the firm, supporting the practice manager with the smooth running of the office and helping deliver an excellent service to their clients.

Client Details

This opportunity is with a professional services organisation known for its commitment to excellence and efficiency. The company is a small-sized firm with a strong focus on delivering tailored solutions to its clients while maintaining a professional working environment.

Description

Key Responsibilities

• Providing general support to the practice manager
• Acting as a first point of contact for incoming calls and visitors
• Meeting and greeting clients and supporting meeting room arrangements
• Managing incoming and outgoing post
• Supporting client onboarding, offboarding and maintaining CRM systems
• Assisting with professional clearance and client record transfers
• Co-managing shared inboxes and responding to queries where appropriate
• Maintaining accurate client records and internal systems
• Supporting internal reporting and administrative processes
• Managing office supplies and liaising with suppliers and building management
• Supporting the organisation of internal meetings, events and ad hoc projects

Additional Company Secretarial Support

• Assisting with the preparation and filing of basic Companies House forms
• Supporting the maintenance of statutory records
• Assisting with Confirmation Statements and general compliance tasks
• Updating internal systems and databases

Profile

We are looking for someone who is highly organised, proactive and enjoys working in a busy professional office.

You will ideally have:

• Previous experience in an accountancy or professional services environment
• Strong administrative and organisational skills
• Excellent written and verbal communication skills
• A high level of attention to detail
• The ability to manage multiple tasks and prioritise effectively
• A proactive and flexible approach
• Confidence working both independently and as part of a team
• Strong IT skills
• Experience using the Digita suite would be valuable

Knowledge of, or an interest in, Company Secretarial work would be advantageous but is not essential, as training can be provided.

Job Offer

• Competitive salary
• Permanent position within a professional services firm.
• Opportunity to work in a small sized, supportive team environment.
• Potential for professional growth and development.

If you are ready to take the next step in your career as a Practice Administrator, apply today to join a reputable organisation in the professional services industry.