Job Details

Workplace Services Operator

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Job Description

Job Overviewandnbsp;

A fantastic opportunityandnbsp;based at Paragons Client Partnerand#39;s Guildford site, a globalandnbsp;Law firm. As a Workplace Services Operator you will be expected to provide a reliable, high quality and timely support function to the clientsandrsquo; office. You will be responsible for ensuring seamless access to a range of services such as Records Management, Print, Post and other Workplace Services. The Workplace Services Operator will be responsible for improving the day-to-day experience of our clientsandrsquo; employees by ensuring an elevated, connected and high performing workplace environment.andnbsp;

Hours:andnbsp;Monday to Friday 9am - 6pmandnbsp;

Your main duties would include:andnbsp;

  • Digitalandnbsp;mediaandnbsp;processing
  • Undertakeandnbsp;adhocandnbsp;photocopying/printing/bindingandnbsp;
  • Stationaryandnbsp;stockandnbsp;controlandnbsp;andandnbsp;orderingandnbsp;
  • Collatingandnbsp;ofandnbsp;allandnbsp;filesandnbsp;onandnbsp;closureandnbsp;inandnbsp;preparationandnbsp;forandnbsp;theandnbsp;archivingandnbsp;process,andnbsp;toandnbsp;includeandnbsp;liaisonandnbsp;withandnbsp;feeandnbsp;earnerandnbsp;inandnbsp;respectandnbsp;toandnbsp;financialandnbsp;andandnbsp;consumerandnbsp;codeandnbsp;letterandnbsp;drafting
  • Ensuringandnbsp;complianceandnbsp;withandnbsp;recordsandnbsp;managementandnbsp;proceduresandnbsp;andandnbsp;policies,andnbsp;providingandnbsp;aandnbsp;completeandnbsp;auditandnbsp;trail
  • Processandnbsp;anyandnbsp;returnedandnbsp;mailandnbsp;inandnbsp;lineandnbsp;withandnbsp;businessandnbsp;rules
  • Manageandnbsp;theandnbsp;effectiveandnbsp;disposalandnbsp;ofandnbsp;recordsandnbsp;inandnbsp;lineandnbsp;withandnbsp;businessandnbsp;procedures
  • Bookandnbsp;couriersandnbsp;usingandnbsp;agreedandnbsp;suppliers,andnbsp;logandnbsp;bookingsandnbsp;inandnbsp;aandnbsp;sharedandnbsp;spreadsheet,andnbsp;andandnbsp;verifyandnbsp;monthlyandnbsp;invoicesandnbsp;againstandnbsp;bookings
  • Managingandnbsp;deliveriesandnbsp;intoandnbsp;andandnbsp;outandnbsp;ofandnbsp;site
  • Provideandnbsp;supportandnbsp;forandnbsp;theandnbsp;serviceandnbsp;mailbox
  • Createandnbsp;E-Bibles
  • Anyandnbsp;reasonableandnbsp;adhocandnbsp;requestsandnbsp;relatingandnbsp;toandnbsp;print,andnbsp;postandnbsp;andandnbsp;records
  • Provideandnbsp;additionalandnbsp;administrativeandnbsp;supportandnbsp;toandnbsp;legalandnbsp;teamsandnbsp;andandnbsp;feeandnbsp;earnersandnbsp;asandnbsp;needed,andnbsp;andandnbsp;withinandnbsp;reasonandnbsp;andandnbsp;confinesandnbsp;ofandnbsp;theandnbsp;contractandnbsp;

Skills and Attributes we are looking for

  • Experience within a similar environment is ideal - Couriers / Mailroom / Print experience
  • Able to work on own initiative and as part of a team
  • Excellent customer service and client focusedandnbsp;
  • Excellent communication skills
  • Proactive approach with good attention to detail and problem solving skills
  • Positive and professional with a solution-orientated manner at all times
  • Strong IT skills, competent in Microsoft office applications
  • Ability to learn quickly

Benefits include

  • Employee Benefits Platform
  • Reimbursements
  • Bupa Cash Plan
  • Cycle to work Scheme
  • Financial Health Check
  • Wellbeing, Legal, Personal finance support
  • Employee Assistance Programme

Please note that due to the high volume of responses we receive, only successful applicants will be contacted.

We are an equal opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status.


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